This typically takes about five rounds to get to a level of detailed comprehension of the issue hence the name! You may find what is ultimately required is more than just a DAM tool, and these can cover things such as Media Asset Management (MAM) solutions, business process alignment, or even project management tools.
Discussion Stations bring a lot of innovation to the early stages of the DAM (or DAM reinvention) journey. Essentially you take a crowd of diverse stakeholders, allow them to suggest topic areas that are of importance to them, and then allow the whole crowd to self-select into groups around the variously suggested topic areas. Then you give them the imperative to discuss the topic that they have chosen and to come up with ideas for how to, for example, improve upon the issue, or bring about the desire outcome, depending on what the topics end up being. After giving them ample time to discuss within their self-selected groups, each collective presents their outcomes to the larger audience. This is a great way to get your stakeholders to come up with, meet about, discuss, and ideate about the topics that mean the most to them – ones that are likely to have been overlooked if you were on your own.
Dot Voting is such a great tool. It brings the democracy back to any meeting. It is very simple and easy to use. I recommend it for any time a decision needs to be made by a large group. The idea here is that you’ve got a group of people that you need to make a decision about a list of things. Perhaps the list is small and they need to select one or two from it, or perhaps they need to select a large set of items (to prioritise, for example) out of a larger set. Either way, you provide each person a number of stickers, maybe two per person, maybe six. It depends on how big of a set you’re selecting. Everyone gets the same number of stickers so there is a level playing field. In any group you will typically have loud people and quiet people, new people and those who have been around for ages, as well as varying degrees of seniority – any of these can affect who speaks up more in a typical meeting. With the dot voting approach all get an equal voice/vote. Each person can use their votes as they see fit, giving all votes to one idea or distributing them across several. The choice is theirs and they are the ones who make the decisions about how to go forward with this system.